Documents are the basis of Controls
Documents define the Controls (What, Why, Who, When, Where, How, How Many etc) and are the most important part of the Controls in the Management Systems. All management systems generate lot of documents. It is difficult to manage all documents, their filing and quick availability.
New ISO 9001, ISO 14001, ISO 27001, IATF 16949 (earlier TS 16949) and other Management System Standards promote documents maintained by Process Owners. Our DMS provides facility for complete document management by user-friendly software. Document creation, approvals, revisions, distribution, reminders are all provided in the software. No special training is required, the software helps you at all stages and automation of common tasks is provided to reduce your non-value adding activities.
Without right tools; Document Control is often very poor with multiple copies, poor authentication and poor communication resulting in obsolete or wrong document referred by the User. Folder management systems provide poor controls, lack of authentication, lack of ownership; and are cumbersome to maintain.
No Documents required for the New Standards?
It is a misconception to remove vital documents from the Management System as Management looses all control over the operations. Employees have to know what is to be done and who is responsible for the task.
Features of DMS
DMS provides comprehensive features to make the user's work easy-
Advantages of DMS:
Documents are maintained at various levels; which is in line with the expectations of the new Management System Standards.